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ILDERTON FARMERS MARKET

VENDOR INFORMATION & REGULATIONS

2026 SEASON

 

1. TERMINOLOGY

Seasonal Vendor
Refers to vendors who apply for and are approved for booth space for the entirety of the Ilderton Farmers Market 2026 season.

Occasional Vendor
Refers to vendors who rent a booth space on a weekly basis, subject to availability and approval.

Farm Vendors
Refers to vendors selling produce grown on their own farm.

Market Manager
Refers to the person(s) responsible for managing the market.
Contact: ildertonfarmersmarket@gmail.com

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2. DATES, TIMES & LOCATION

The Ilderton Farmers Market operates every Saturday from 9:00 AM to 12:30 PM, from June 6 to October 10, 2026.

Location
Ilderton municipal parking lot on Main Street, next to the gas station.
The site offers level pavement and easy access for vendors and patrons.

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3. COSTS & APPLICATIONS

All vendors must submit an online application by clicking the APPLY NOW link on our website.

Seasonal Vendor Fees

  • One 10’ x 10’ booth: $440 (taxes included)
    (Equivalent to approximately $23.15 per week)

  • Additional double-wide space: $285 per season

Occasional Vendor Fees

  • One 10’ x 10’ booth: $50 per week (taxes included)

  • Additional double-wide space: $20 per week

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Fees may be waived for charitable organizations, at the discretion of the Market Manager. The market reserves the right to limit the number of charitable organizations per week based on space and funding considerations.

  • Seasonal Vendor fees are due by May 1, 2026

  • Occasional Vendor fees must be paid no later than 5 days prior to attendance (by the Monday before)

A booth space is considered secured only after approval by the Market Manager and receipt of payment.

All fees are non-refundable.

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4. GOODS SOLD

The Ilderton Farmers Market is a producer-based market. Only the following may be sold:

  • Farm products

  • Food and beverages

  • Artisan and handmade goods

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Vendors may sell only the items listed on their application. Any additional products must be approved in advance by the Market Manager.

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  • A minimum of 50% of products must be produced by the vendor

  • Any complementary goods must be clearly labeled with the name of the original producer

  • Farm vendors selling produce not grown on their own farm must display:

    • The name of the farm

    • The point of origin (town and province)

Vendors wishing to sell craft beer, wine, or cider must comply with all regulations set by the Alcohol and Gaming Commission of Ontario (AGCO) and provide all required permits and documentation to the Market Manager.

 

5. BOOTH SET-UP & MAINTENANCE

  • Booth locations are assigned by the Market Manager

  • Vendors must provide their own tables, tents, and display materials

  • All tents must be securely weighted to withstand wind

 

Vendors must:

  • Complete set-up before 9:00 AM

  • Remain set up until 12:30 PM

⚠️ No water or hydro is available on site

 

Generators are permitted provided they:

  • Meet all public safety standards

  • Do not pose risk to the public or nearby vendors

  • Use noise-mitigation measures if excessively loud

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Cooking & Heating Requirements

  • Open-flame appliances are not permitted inside tents

  • Appliances must be CSA/ULC approved

  • Vendors using open flame must have:

    • A current ABC fire extinguisher

    • Extinguisher inspected within the last year and easily accessible

  • Electrical heating devices are permitted if no grease-laden vapours are produced

 

6. FOOD VENDORS

Food vendors must obtain and maintain all required approvals and permits from relevant authorities and provide copies to the Market Manager upon request.

  • At least one person per booth must hold a valid Food Handler’s Certificate

  • Certificate must be present during market hours

  • Vendor name, business location, and product names must be clearly displayed

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Additional requirements:

  • All food must be properly labeled with point of origin

  • No misleading product descriptions are permitted

  • Organic products must be certified

  • Sale of uninspected meats, unpasteurized milk, or ungraded eggs is prohibited

Food safety compliance is the sole responsibility of the vendor. Vendors failing to meet public health standards may be subject to enforcement by the Middlesex-London Health Unit and removal from the market.

Food vendors must notify Public Health in advance of operating. Required forms are available on the Sell With Us page of our website.

Prepared foods must clearly list:

  • Vendor name

  • Product contents

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7. WEATHER

The market operates rain or shine.

In the event of severe weather (including high winds, lightning, heavy rain, or tornado activity), the Market Manager may delay, close early, or cancel the market.

If cancellation is required, vendors will be notified by email no later than 6:00 AM on market day. If no notice is sent by that time, the market will proceed as scheduled and vendors are expected to attend.

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8. INSURANCE, INDEMNITY & LIABILITY

The Ilderton Farmers Market maintains insurance coverage for the market and its patrons. This insurance does not cover vendors or vendor products.

Vendors are strongly encouraged to obtain their own insurance coverage.

The Ilderton Farmers Market assumes no responsibility for:

  • Injury

  • Theft

  • Property damage

  • Product loss

  • Health or safety violations by vendors

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9. VENDOR ATTENDANCE & CANCELLATIONS

Seasonal and occasional vendors are expected to attend all dates for which they are registered.

  • Vendors must inform the Market Manager in advance if they are unable to attend a scheduled market day.

  • Failure to notify the Market Manager of an absence may result in loss of priority for future dates.

Consistent Absences

If a vendor:

  • Fails to notify the Market Manager of their absence without notice, or

  • Is absent for three (3) consecutive market days during the season,

the Ilderton Farmers Market reserves the right to seek a replacement vendor for that space. In such cases, the vendor’s participation for the remainder of the season will be considered cancelled.

 

No refunds will be issued for cancelled participation due to consistent absences.

This policy is in place to ensure a reliable, vibrant market experience for customers, vendors, and the community.

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CONTACT

For questions regarding Vendor Information & Regulations, please contact:

Emilio Barbero
Market Manager
ildertonfarmersmarket@gmail.com

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